Georgia Tech Club of Baltimore

Working Meeting – September 4, 2002

Location: Bay Cafe, Baltimore

Meeting Minutes

 

Attendees                                

Tony Ciampaglio (TC) 

Jenny Lam (JL)            

Roy Meade (RM)                    

Frank Mess (FM)                    

Chris Murray (CM)                 

Lee Salter (LS)            

 

Meeting called to order at 7:20 p.m.

 

Treasurer’s Report:

T5.2     FM presented a report on membership dues:

a.   FM requested that the club secretary cross reference the membership list with his dues list.

b.      At present, the club has received dues from 40 members.  TC noted that this is a respectable number given the age of the club and the number of alumni in the community.

 

M8       LS followed up regarding cross referencing of membership list with dues list, indicated that there were some discrepancies which would be handled.

 

T7.1     FM indicated that the Club owes the GT Alumni Association (GTAA) $160 relating to bartender fees from Swindle Dinner.

 

M8       FM indicated that he intends to cut check to GTAA immediately following meeting.

 

T8.1     FM presented Club financial statement; indicated that GT/MD football game tickets have proven to be successful fund raiser; following discussion, all agreed that the Club should adopt goal of awarding scholarship this year

 

T8.2     FM indicated that several people have either overpaid or underpaid for football tickets; following discussion, all agreed that those who overpaid and underpaid should be notified of discrepancy; those who overpaid shall be given choice of refund or considering overpayment donation to Club scholarship fund; those who underpaid shall be asked for balance of payment and reminded that all proceeds benefit Club scholarship fund

 

T8.3     FM refunded TC ten dollars borrowed for change at picnic.

 

 

Secretary’s Report:

S7.2     LS presented draft copy of Fall Newsletter for comment.

 

M8       TC to resend newsletter editorial comments to LS for incorporation into final draft; final draft to be forwarded to GTAA by end of week for processing

 

S8.1     LS presented  five (5) new member forms; indicated that Club membership is now greater than 80 people

 

S8.2     LS to contact members to verify they are receiving mailings from GTAA; following audit, LS to forward any new contact information to GTAA

 

S8.3     LS noted that on membership form DL indicated interest in production of newsletter; LS to contact DL to discuss possibility of him assuming production responsibilities for future newsletters beginning with the Spring 2003 edition

 

 

Committee Reports:

Programs/Activities:

C5.1.c. Scheduled Speakers

TC brought up the topic of this year’s two speakers.  The GT Alumni web site has a list of available speakers from both the academic and athletic departments.  We should start to think about how we should request, and when the events should be held.

 

M6       TC requested that all review website list of available speakers for fall dinner and come prepared to the next working meeting with at least two choices, (1) academic and (1) athletic.

 

M7       TC indicated that he would like to submit first choice and two back-up choices for dinner event speakers following the meeting.

 

            TC suggested and all agreed that dinners events shall be scheduled for November and April.

 

            Following discussion, David McGill was selected as first choice for non-athletic dinner speaker; Major General O’Harrison and Bill Osher were selected as back-up choices.

 

            Following discussion, Wes Durham was selected as first choice for athletic dinner speaker; Danny Hall and Shelton Collier were selected as back-up choices.

 

            Possible locations for November dinner event were discussed, DL suggested that he may be able to reserve Engineer’s Club for event.

 

M8       TC indicated that no word has been received regarding availability of Spring speaker choices.

 

C5.3    Sports Watching:  A location still has not been selected, and hence the search continues.  Some of the possible locations are Bateman’s in Towson and Jillians in Hanover.

 

M6       TC noted that Bill Bateman’s is the first location we’ve previewed with satellite T.V.; has separate room with large screen T.V.

           

It was agreed that a location would be finalized at the next meeting so that it can be advertised to Club.

 

M7       Following discussion it was agreed that GT Sports Watching events will be held at Bill Bateman’s in Towson.

 

M8       Following further discussion it was agreed that, based on quantity of televisions screens, size of establishment and ease of parking, GT Club of Baltimore Sports Watching events will be held at The Coliseum in Cockeysville beginning with GT/Clemson football game on September 14^th

 

LS to send e-mail to Club member list promoting attendance at GT/Clemson Football Game Watching Event.

 

C5.4    GT-MD Football:  The DC club has offered to combine our orders allowing us to qualify for the reduced ticket price offered.  They charge $20 each while the normal price is $29.  TC asked for opinions on the appropriate notification time to which DL replied ‘no later than mid-July’.  It seems that some people are already thinking about securing tickets, so we need to send out the notification soon.  TC suggested that we send out the notice on July 1^st with all checks being sent directly to FM

 

            M6       TC indicated that football ticket offer posted on website and that he will follow-up with GTAA regarding mailings

 

TC indicated that Anthony Priest from DC Club to order 100 tickets; subscribers to send self-addressed, stamped envelopes.

 

M7       TC indicated that FB game flyers have been mailed by GTAA and that D.C. Club has already sold 102 tickets.

 

TC indicated that JS requested that we promote GTAA tailgate party (ticket price: $40).

 

M8       FM indicated that to date the Club has sold over fifty (50) tickets to the GT/MD football game.

 

            FM indicated that he has not yet received firm deadline for purchasing tickets from Anthony Priest of DC GT Club; FM to follow-up

 

TC reiterated that JS requested that we promote GTAA tailgate party (approximate ticket price $35); LS to send e-mail to Club member list promoting GTAA tailgate party and directing members to contact JS for further information

 

Recruiting and Scholarships:

C6.2    Recruiting Methods/Materials

a.       DM indicated that (2) representatives should attend each college fair.

b.      DM to request recruiting materials from JS.

 

M7       DM indicated that Mary Esther (ME) from GTAA sends recruiting material directly to school sponsoring fair; current sign-up for representation at college fairs as follows: (see update below)

 

M8       Updated sign-up for representation at college fairs:

            Calvert Hall (9/25):  TC (TC to talk to JM about helping at Calvert Hall)

            Poly (10/3):  DL, LS

            Cardinal Gibbons (10/15):

            Howard County (10/20):  RM, George Smith

            Hagerstown (11/11):  LS

 

            JL to check calendar for availability to help with recruiting.

 

C6.3    DM indicated that GT is on list for (4) other local college fairs.

           

M7       DM indicated that Club is scheduled for five (5) local college fairs:  Calvert Hall, Poly, Cardinal Gibbons, Howard County and Hagerstown.

 

DM indicated that she has already sent application for Cardinal Gibbons college fair which serves three local high schools:  Cardinal Gibbons, St. Joe and Seton Keogh.

 

                        DM to clarify details of HCCC College Fair with ME.

 

M8       During previous discussion with DM, she indicated that the Howard County College Fair services all Howard County High Schools and that it is being held at Howard County Community College.

 

C7.1    DM forwarded recruiting notice to LS for distribution to Club e-mail list and requested that notice be included in Fall Newsletter, LS agreed.

 

            M8       LS indicated that recruiting notice has been e-mailed to Club member list.

 

Web Activities:

none

 

Community Involvement:

C5.7    Buzz Day Activities:  In October, the GT AA holds a ‘Buzz Day’, and encourages all of the clubs to participate in a community service activity.  The service doesn’t necessarily have to occur on the same day, however it is an opportunity for the club to perform some service as a group.

a.         John Snead (JS) works with a local charity called ‘Santa Claus Anonymous’, and suggested several opportunities for club participation.  Specific opportunities include helping to organize and staff events.  One particular event is a wine tasting evening held in December.  TC suggested that this event might be a good candidate for club participation. 

b.      DL suggested a MD state program that allows volunteers to train the public in disaster management.  This might be particularly suited to people with a desire to teach and instruct.

c.       TC suggested a charity that he is familiar with, ‘Christmas in April’.  This charity could use people to help work on the houses of the disadvantaged.  Typical assignments might be light construction, painting, etc.

d.      Finally, all suggestions should be sent to Lee for review by the group.  There are a number of opportunities, and the club isn’t limited to just one group or event.

 

M7       Following discussion, all agreed that Club to participate in Team Buzz by volunteering for MEMA Emergency Disaster Drill to be held October 19, 2002 and noted that this does not exclude Club’s participation in other philanthropic events throughout year.

 

M8       LS to follow-up with DL regarding details of MEMA Disaster Drill to be included in newsletter

 

Old Business:

6.2        GTAA Young Alumni Advisory Committee (YAAC)

a.                   TC received information from GTAA outlining nomination criteria and nomination form.

b.                  Committee members required to attend (2) meetings per year in Atlanta; GTAA indicated that they will cover expenses for meeting held at time of GT Leadership Conference and contribute $200 towards expenses of second meeting.

c.                   Nominations due by August 1, 2002.

d.                  LS to contact eligible members of Club.

 

M7       LS indicated that no at large members volunteered to apply for YAAC.

 

            LS sent application for YAAC.

 

7.1              Merchandising

a.       LS presented outline of merchandising meeting with Club member Maurice Furchgott (MF) of Goldman Promotions.

b.      After discussion, all agreed that we should start with golf shirts only and grow program over time.

c.       FM suggested and all agreed that we will digitizing of logo and request sample of embroidered logo shirt.

d.      LS to contact MF to inquire about available services to “clean-up” artwork for digitizing.

 

7.2              Leadership GT

a.                   Leadership GT to be held in Atlanta November 8^th and 9^th

b.                  Presuming GTAA sponsors one attendee per Club, all agreed President (TC) to attend

c.                   Following discussion, all agreed that Club to subsidize other interested Executive Committee members (specifically excluding all non-Executive Committee Members) up to 50% of cost with cap of $150.

d.                  Interested parties to contact TC; TC to make arrangements with JS for minimum of three (3) attendees and maximum of (5).

 

M8       TC and LS confirmed attendance at Leadership GT.

 

New Business:

8.1  LS proposed forming Young Alumni Committee to foster interests of young alumni in area; LS to send e-mail regarding and make arrangements for initial meeting to discuss ideas for possible social, networking, sporting events, etc.; JL and CM both expressed interest in participating

 

8.2       November Dinner Event

a.         TC indicated that, per contact with Gary Leiner of the GT Athletic Association, GT Athletic Director, Dave Braine, will be speaking at our November Dinner Event to be held November 13^th.

b.         Following discussion and based on prior research by TC, all agreed that November Dinner Event will be held at Towson Sheraton; TC to follow-up with Towson Sheraton regarding menu and pricing options

c.         Discussion was opened regarding event ticket pricing; ticket price to be set following receipt of further information from Towson Sheraton.

 

8.3       Due to schedule conflicts for both TC and FM, future Exec. Board working meetings to be held the first Tuesday of each month beginning on Tuesday, October 1, 2002 (meeting scheduled to be held at Little Havana in Baltimore.)

 

8.4       Per previous discussion with Amy Lancaster of the GTAA’s Roll Call Department, TC opened discussion of appointing “Roll Call Coordinator” for Club

a.       Responsibilities of Roll Call Coordinator include organizing local fund drives, telethons, charity events, etc. benefiting Roll Call.

b.      TC indicated that roll call participation earns Club points towards award given at end of year:  5-points for having Roll Call Coordinator, 10-points for having greater than 21.91% participation Annual Roll Call, 15-points for increasing percentage; TC indicated that Club’s at-large and officer giving percentages can be found on GTAA web site.

c.       TC questioned whether or not we are prepared at this time to take on these further committee responsibilities; FM indicated and all agreed that if any members are willing to accept position of Roll Call Coordinator we will form committee

 

Meeting adjourned at 8:40 p.m.

 

Next Meeting:   Tuesday, October 1, 2002

                        Little Havana, Baltimore

 

These minutes were written by Lee Salter.  Please notify author of any omissions or corrections within fourteen (14) days of receipt, otherwise these minutes will stand as written and become part of the Club’s record.

 

cc:        Attendees

Liz Esker (LE)

Duane Jones (DJ)

Doc Lumpkins  (DL)

Jule Marcantoni (JM)

Dawn Mess (DM)

            Raphael Olazagasti (RO)

            David Rouse (DR)

            Jennifer Selby (JSe)

John Snead (JSn)

Jane Stoner (JS)