Georgia Tech Club of Baltimore
Working Meeting – July 10, 2002
Location: Bill Bateman’s, Towson
Meeting Minutes
Attendees E-mail Address
Tony Ciampaglio (TC)
Doc Lumpkins (DL)
Roy Meade (RM)
Dawn Mess (DM)
Frank Mess (FM)
Lee (Marshall) Salter (LS)
Meeting called to order at 7:30 p.m.
Treasurer’s Report:
T6.1 FM presented Club’s year end fiscal report as outlined by the GT Alumni Association (GTAA) including updated Club financial statement and status of bank accounts.
T5.2 FM presented a report on membership dues:
a. FM requested that the club secretary cross reference the membership list with his dues list.
b. At present, the club has received dues from 40 members. TC noted that this is a respectable number given the age of the club and the number of alumni in the community.
Secretary’s Report:
S6.1 FM requested that LS send reminder regarding working meetings two weeks prior to event. LS agreed.
S6.2 LS presented (3) new member forms.
Committee Reports:
Programs/Activities:
C5.1.c. Scheduled Speakers
TC brought up the topic of this year’s two speakers. The GT Alumni web site has a list of available speakers from both the academic and athletic departments. We should start to think about how we should request, and when the events should be held.
M6 TC requested that all review website list of available speakers for fall dinner and come prepared to the next working meeting with at least two choices, (1) academic and (1) athletic.
C5.2 Summer Picnic: The topic of the Summer Picnic, given in honor of incoming freshmen, was broached. DL volunteered to head this effort, which will likely be held on August 3rd. FM presented a list of Howard Co. parks, and mentioned that Centennial Park had pavilions for $95 that would seat 40 individuals. John Snead suggested Cedar Lake Park, with a pavilion priced at $125 that would seat 60. The approved fee structure is a student plus one guest free, all others $10 per individual. DL will get notification to Lee so she can send the information to GT AA for distribution to local incoming freshmen.
M6 DL indicated that Howard County is sending contract for use of Alpha Ridge Park facility; that a link to map and directions would be added to the website; that the reserved pavilion is available from 10 a.m. on; Howard County to post reserved pavillion; the cost of leasing facility is $125 and that he may be able to arrange for $25-$50 discount as State Agency employee; DL to forward picnic information to be included in next GTAA bulk mailing
TC indicated that GTAA to forward “small gifts” for students and raffle items, prizes
All agreed on $125 budget for food; DL to compose “shopping list”
Games to include volleyball, horseshoes and frisbee
C5.3 Sports Watching: A location still has not been selected, and hence the search continues. Some of the possible locations are Bateman’s in Towson and Jillians in Hanover.
M6 TC noted that Bill Bateman’s is the first location we’ve previewed with satellite T.V.; has separate room with large screen T.V.
It was agreed that a location would be finalized at the next meeting so that it can be advertised to Club.
C5.4 GT-MD Football: The DC club has offered to combine our orders allowing us to qualify for the reduced ticket price offered. They charge $20 each while the normal price is $29. TC asked for opinions on the appropriate notification time to which DL replied ‘no later than mid-July’. It seems that some people are already thinking about securing tickets, so we need to send out the notification soon. TC suggested that we send out the notice on July 1st with all checks being send directly to FM
M6 TC indicated that football ticket offer posted on website and that he will f follow-up with GTAA regarding mailings
TC indicated that Anthony Priest from DC Club to order 100 tickets; subscribers to send self-addressed, stamped envelopes.
Recruiting and Scholarships:
C5.5.b Calvert Hall college fairs: DM had the application form for attending the Calvert Hall college fair, and was going to submit a form to the Admissions department to cover the cost of attendance.
M6 Calvert Hall college fair to be held in end of September; reserved for $25 fee; DM indicated that she has forwarded request to JS.
TC to represent GT at Calvert Hall college fair.
C6.1 Poly College Fair
a. Poly college fair to be held October 3, 2002.
b. DL to represent GT at Poly college fair.
C6.2 Recruiting Methods/Materials
a. DM indicated that (2) representatives should attend each college fair.
b. DM to request recruiting materials from JS.
C6.3 DM indicated that GT is on list for (4) other local college fairs.
Web Activities:
none
Community Involvement:
C5.7 Buzz Day Activities: In October, the GT AA holds a ‘Buzz Day’, and encourages all of the clubs to participate in a community service activity. The service doesn’t necessarily have to occur on the same day, however it is an opportunity for the club to perform some service as a group.
a. John Snead (JS) works with a local charity called ‘Santa Claus Anonymous’, and suggested several opportunities for club participation. Specific opportunities include helping to organize and staff events. One particular event is a wine tasting evening held in December. TC suggested that this event might be a good candidate for club participation.
b. DL suggested a MD state program that allows volunteers to train the public in disaster management. This might be particularly suited to people with a desire to teach and instruct.
c. TC suggested a charity that he is familiar with, ‘Christmas in April’. This charity could use people to help work on the houses of the disadvantaged. Typical assignments might be light construction, painting, etc.
d. Finally, all suggestions should be sent to Lee for review by the group. There are a number of opportunities, and the club isn’t limited to just one group or event.
Old Business:
none
New Business:
6.1 Monthly Meetings
a. TC suggested and all agreed that date/location of monthly meetings be set 6-months in advance.
b. All agreed that meetings be held first Wednesday of every month in rotating location as follows:
Olive Grove
Bay Cafe
Little Havana
Bill Bateman’s
c. TC requested that meeting date/locations be included in upcoming newsletter.
6.2 GTAA Young Alumni Advisory Committee (YAAC)
a. TC received information from GTAA outlining nomination criteria and nomination form.
b. Committee members required to attend (2) meetings per year in Atlanta; GTAA indicated that they will cover expenses for meeting held at time of GT Leadership Conference and contribute $200 towards expenses of second meeting.
c. Nominations due by August 1, 2002.
d. LS to contact eligible members of Club.
6.3 Logo Contest
a. LS presented logo contest entries.
b. All in attendance voted for top three choices; weighted ballots were tabulated and winning entry was chosen.
c. LS to forward winning entry to GTAA for approval.
Meeting adjourned at 8:40 p.m.
Next Meeting: Wednesday, August 7, 2002
The Olive Grove, Baltimore
These minutes were written by Lee Salter. Please notify author of any omissions or corrections within fourteen (14) days of receipt, otherwise these minutes will stand as written and become part of the Club’s record.
cc: Attendees
Liz Esker
Duane Jones
Jule Marcantoni
Raphael Olazagasti
David Rouse
Jennifer Selby
John Snead
Jane Stoner